Privacy Policy

1. Introduction

This Privacy Policy explains how Lexonica Inc. ("Lexonica," "Company," "we," "us," or "our"), a corporation incorporated under the laws of Canada with its registered office in the Province of New Brunswick, collects, uses, discloses, stores, and protects personal information in connection with the LexResume website, applications, and related services (collectively, the "Service").

This Privacy Policy applies to all users of the Service, including visitors, registered users, and subscribers. By accessing or using the Service, you acknowledge that you have read and understood this Privacy Policy.

2. Scope and Applicable Laws

Lexonica is committed to complying with applicable privacy and data protection laws, including but not limited to:

• Personal Information Protection and Electronic Documents Act (PIPEDA) (Canada)
• General Data Protection Regulation (GDPR) (European Economic Area)
• UK GDPR (United Kingdom)
• California Consumer Privacy Act (CCPA) and California Privacy Rights Act (CPRA)
• Other applicable national, provincial, or state privacy laws

Where local law provides additional rights or protections, those rights apply to the extent required by law.

3. Definitions

• "Personal Information" means any information that identifies or can reasonably be linked to an identifiable individual.
• "Sensitive Personal Information" has the meaning given under applicable privacy laws (e.g., precise location, government identifiers, financial data).
• "Processing" means any operation performed on personal information, including collection, use, storage, disclosure, or deletion.

4. Information We Collect

4.1 Information You Provide Directly

We may collect personal information that you voluntarily provide, including:

• Account information (name, email address, login credentials)
• Resume and cover letter content
• Employment history, education, skills, and career preferences
• Job application tracking data
• Communications with customer support
• Billing and subscription information (processed by third-party payment processors)

4.2 Information Collected Automatically

When you access the Service, we may automatically collect:

• IP address and general location (city, country)
• Device type, operating system, browser type
• Log data, usage data, and interaction data
• Cookies and similar technologies

4.3 Information from Third Parties

We may receive information from Third-Party Services you choose to integrate with the Service, such as job boards or authentication providers, subject to your settings and permissions.

5. How We Use Personal Information

We use personal information for the following purposes:

• To provide, operate, maintain, and improve the Service
• To create and manage user accounts
• To generate resumes, cover letters, and job-application tools
• To process subscriptions and payments
• To communicate with you regarding the Service
• To provide customer support
• To ensure security, fraud prevention, and abuse detection
• To comply with legal obligations and enforce our Terms of Service

6. Legal Bases for Processing (GDPR)

Where GDPR applies, Lexonica processes personal information based on one or more of the following legal bases:

• Contractual necessity – to provide the Service
• Consent – where you have given explicit consent
• Legitimate interests – to improve, secure, and operate the Service
• Legal obligations – to comply with applicable laws

7. Artificial Intelligence and Automated Processing

The Service may include AI-assisted features provided through third-party APIs.

• Lexonica does not train proprietary AI models using your Personal Information
• AI outputs may be generated based on inputs you provide
• You remain responsible for reviewing and verifying all AI-generated content

8. Cookies and Tracking Technologies

We use cookies and similar technologies to:

• Enable core functionality
• Maintain sessions and authentication
• Analyze usage and improve performance

You may control cookies through your browser settings. Disabling cookies may limit certain features of the Service.

Where required by law, we obtain consent for non-essential cookies.

9. Data Sharing and Disclosure

We may share personal information only in the following circumstances:

• Service providers (hosting, analytics, customer support, payment processing)
• Third-party integrations at your direction
• Legal and regulatory authorities where required by law
• Business transactions (merger, acquisition, or asset sale)

All service providers are contractually required to protect personal information and use it only for authorized purposes.

10. International Data Transfers

Personal information may be processed and stored in Canada, the United States, or other jurisdictions where our service providers operate.

Where required, Lexonica implements appropriate safeguards for cross-border data transfers, such as standard contractual clauses or equivalent legal mechanisms.

11. Data Retention

We retain personal information only for as long as necessary to:

• Provide the Service
• Comply with legal obligations
• Resolve disputes
• Enforce our agreements

You may request deletion of your account and associated data, subject to legal retention requirements.

12. Data Security

Lexonica implements reasonable administrative, technical, and organizational safeguards designed to protect personal information against unauthorized access, loss, misuse, or disclosure.

No system is completely secure, and we cannot guarantee absolute security.

13. Your Rights and Choices

Depending on your jurisdiction, you may have the right to:

• Access your personal information
• Correct inaccurate information
• Request deletion
• Object to or restrict processing
• Withdraw consent
• Receive a copy of your data (data portability)

Requests may be submitted to tim@lexonica.com. We may verify your identity before responding.

14. California Privacy Rights

California residents have the right to:

• Know what personal information is collected and how it is used
• Request deletion of personal information
• Opt out of the sale or sharing of personal information (if applicable)
• Not be discriminated against for exercising privacy rights

15. Children's Privacy

The Service is not directed to children under the age of 16. We do not knowingly collect personal information from children under 16 without parental consent. If we become aware of such collection, we will take steps to delete the information.

16. Changes to This Privacy Policy

Lexonica may update this Privacy Policy from time to time. Material changes will be communicated through the Service or by other reasonable means. Continued use of the Service after changes become effective constitutes acceptance of the updated Privacy Policy.

17. Contact Information

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By using LexResume, you acknowledge that you have read and understood this Privacy Policy.